Showing posts with label city manager. Show all posts
Showing posts with label city manager. Show all posts

Shoreline City Manager update 7/27/15

Saturday, August 1, 2015

City Manager Update 7/27/15

Council Meetings

July 27
·         Dinner Meeting: Council toured City capital projects.
·         Business Meeting
o   Proclamation of National Night Out Against Crime: Jeanne Monger from Echo Lake Neighborhood and Deputy Steve Perry accepted the proclamation.
o   Motion to Authorize the City Manager to Write Off Debt: Council authorized the City Manager to write off debt in the amounts of $149,528 owed by Slam Dunk Entertainment and $11,629 owed by Gloria Kalitovic.
o   2015 Surface Water Utility Revenue Bond Issuance: The City Council approved the use of $2,000,000 in debt financing in 2015 and 2017 as part of the Surface Water (SWM) Utility Fund 2015-2020 Capital Improvement Program (CIP) for the Stormwater Pipe Replacement Program. Staff reviewed a draft Bond Authorization Ordinance to issue revenue bonds. This ordinance will come back for Council approval on August 17, 2015.
o   2015 State Legislative Session Wrap-Up: Staff presented a summary of the outcomes that affect the City.

August 3
·         Dinner Meeting (5:45 p.m.) – Council Operations: Discussion will include Celebrate Shoreline schedule; potential Council Town Hall Meeting; I-Pads and Surfaces.
·         Business Meeting
o   Adoption of Ordinances Nos. 716, 718, 719 and 720 – Amendments to SMC 12.40 Transportation Impact Fees: The four (4) amendments, each addressing a unique subject, were discussed by Council on July 13, and Council provided direction to bring these four ordinances back for adoption. A potential payment deferral program for small businesses, also discussed on July 13, will take further study and will not be considered for adoption at this time.
o   Discussion of Affordable Housing Permit Fee Waiver/Reduction: The City has strong policy and regulatory support to develop incentives for the construction and maintenance of affordable housing. This support is contained in the Housing Element of the Comprehensive Plan, the Comprehensive Housing Strategy, the Property Tax Exemption Program, the Transportation Impact Fee Program and most recently, in the planning, zoning and Development Code for the 185th Street Station Area. Cities have the authority to waive certain building and development fees in order to encourage the development of affordably priced housing. In implementing any such program there are policy choices regarding income limits/affordability targets, geographic focus, fit with other incentives, type of developer the program applies to (non-profit only or all developers), fees affected and level of waiver granted.
o   Sound Transit Light Rail Project and Planning Update: Sound Transit is moving towards final design of the Lynnwood Link Light Rail Extension (LLE) project and planning for the next phase of funding for their regional transportation network, called Sound Transit 3 (ST3).

Agenda Planner Highlights
·         Stormwater Pipe Repair and Replacement Project: Award of contract for this project was scheduled for August 3rd, but we did not receive any bids for this project, which were due Thursday, July 23. We have removed the contract award from the agenda planner. Staff will be evaluating next steps and if this impacts the timing for the revenue bond issuance.
·         Critical Area Update: We have moved the Council discussion of this item to October 5th and 12th, with adoption anticipated on November 2nd. Additional time was needed to complete draft code language and to give the public adequate time to review the draft code language and therefore the Planning Commission Public Hearing was moved from August 20th to September 17th.
·         Traffic Impact Fee Payment Deferral for Certain Businesses: This item has been scheduled for discussion on November 30. Economic Development Manager Dan Eernissee. will be taking the lead in an outreach effort to the Business Community in assessing the best way to define businesses that would be eligible for a potential payment deferral program and other considerations of such a program.

Fiddler on the Roof – Theatre Under the Stars at City Hall
Performances start Friday, July 31 and are every Friday and Saturday from July 31 to August 22. Performances start at 8:00 p.m., with grounds opening at 6:00 p.m. for those that want to come early for a picnic dinner. Free tickets can be obtained on the web from Brown Paper Tickets. The stage is up in the City Hall plaza as the Aurora Theatre Group will start doing their rehearsals here at City Hall.

This and That
·         Here is a link to an article regarding the creation of a Kirkland Aquatic and Recreation District, which if approved by voters this fall, will fund the proposed Kirkland Aquatics-Recreation-Community Center.
·         Mayor Winstead sent a thank you note to Representative Clibborn for her support, as Chairman of the House Transportation Committee, in getting the $25 million for SR523/145th Street in the State Transportation Budget.
·         Troy Olmstead will be promoted to Captain August 1st and assigned to the City of Shoreline; he is currently a sergeant in the City of SeaTac. He is replacing Captain Scott Strathy who recently retired. Troy has 28 years of law enforcement experience, prior to law enforcement he spent 5 years in the Air Force. Troy graduated from Mountlake Terrace High School, his mother and grandmother were longtime residents of Shoreline, living in the Echo Lake and Richmond Beach areas. Troy started as a deputy with the Maricopa County Sheriff’s Office in Arizona, where he was a training officer, DARE Instructor and community relations officer. Troy came to KCSO in 1997 and was assigned as a deputy to the North Precinct. He has spent time as a sergeant at the Southeast Precinct, Metro and a detective sergeant in Metro. Troy was also assigned as a sergeant in the Internal Investigations Unit doing follow up investigations. Troy is married, he and his wife have raised four children, his oldest son is a detective with the King County Sheriff’s Office.
·         2015 Second Quarter Budget Adjustments. These are intra-fund transfers that the City Manager has authority to approve, but the Municipal Code provides that the City Manager will provide a summary of the adjustments to the City Council each quarter.


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Shoreline City Manager report 7-20-2015

Monday, July 27, 2015

City Manager Update 7/20/2015
From Debbie Tarry, Shoreline City Manager

Council Meetings

July 20
·         Veteran’s Recognition Plaza Groundbreaking: Council joined members of the Shoreline Veterans Association in a brief groundbreaking ceremony for the Veterans Recognition Plaza to be built on the north lawn of the City Hall campus.  Significant progress has already been made on the project.

·         Business Meeting

o   Discussion of the Landscape Conservation and Local Infrastructure Program Feasibility Study: The City Council gave staff direction to continue to move forward on the analysis and partnership of this program with King County. The Landscape Conservation and Local Infrastructure Program (LCLIP) was passed into State Law in 2011. LCLIP creates incentives for both land conservation in the county and infrastructure improvements in the city.The City received a grant to study the feasibility of applying LCLIP in the 145th and 185th light rail station subareas, Town Center, and the Community Renewal Area (Aurora Square). The purpose of the program is to encourage the Transfer of Development Rights (TDR) with a public infrastructure financing tool called tax increment financing (TIF). This program seeks to credit added development potential in exchange for preservation of natural and rural lands in the county. At the same time it will provide additional revenues to the City, by the County giving portion of their property tax from the value of the new construction, to pay for improvements such as plazas, parks, sidewalks, bike lanes, etc. to encourage vibrant, livable cities. The study shows a range of situations in which LCLIP could succeed. Although this is the case, we have to take into account the potential for development happening slower than projected, which could result in the City having to buy the TDR credits and the balance of staff resources, other workplan priorities.

o   Executive Session – Litigation.

July 27
·         Dinner Meeting (5:15 p.m.): We will tour City capital projects.

·         Business Meeting
o   Proclamation of National Night Out Against Crime: Echo Lake resident Jeanne Monger will accept the proclamation.

o   Motion to Authorize the City Manager to Write Off Debt: At this time, there are two large outstanding gambling tax debts that staff has deemed as being uncollectible. Staff recommends that Council authorize the City Manager to write off debt in the amounts of $149,528 owed by Slam Dunk Entertainment and $11,629 owed by Gloria Kalitovic.

o   2015 Surface Water Utility Revenue Bond Issuance: The City Council approved the use of $2,000,000 in debt financing in 2015 and 2017 as part of the Surface Water (SWM) Utility Fund 2015-2020 Capital Improvement Program (CIP) for the Stormwater Pipe Replacement Program. Council is required to authorize the issuance of debt via ordinance. This will be a review of a draft Bond Authorization Ordinance to issue bonds for Council approval on August 17, 2015.

o   2015 State Legislative Session Wrap-Up: The 2015 Legislature finished Sine Die (officially finished) for the third Special Session on July 10, 2015, capping the longest legislative session in Washington State History. The Legislature passed a $16 billion transportation package to fund projects over the next 16 years, funded primarily by an increase in the state gas tax. Overall, Shoreline’s Legislative Priorities were well covered, including directly achieving three of the five Council priorities.

Agenda Planner Highlights
·         August 10 Council MeetingThis is back on and the two action items are Ordinance No. 705 – CRA Planned Action and Ordinance No. 712 – Sign Code (CRA).

Financial Update – Real Estate Excise Tax (REET)
REET collections, which is generated when properties sell in Shoreline, continues to exceed budget and revised projections. A few highlights from the June and 2nd Quarter REET summary include:

·         There were seven properties that sold for over a million dollars in June. Three single family homes and four commercial properties, including the Haggen on Aurora Avenue for $10.7 million, which previously sold in February 2015 for $9.3 million.

·         The tax collected through the end of the 2nd Quarter was $1,309,511, which is $477,547, or 57.4% more than 2014. It is $438,037, or 50.3%, over the 2015 budgeted amount through the 2nd quarter.

This and That
·         Mayor Winstead sent letters to the 32nd District State Delegation(Sen. Chase, Rep. Kagi, and Rep. Ryu) thanking them for their work and support of City issues during the legislative session.

·         We received notification on Thursday that Dockside Cannabis, 15029 Aurora Ave N, was cited by the Liquor Control Board for selling marijuana to a minor. The Liquor Control Board conducted a check at every open marijuana retailer across the state (157 locations) from mid-May until the end of June. There were a total of 19 retailers cited for selling to minors. First penalty for Sale to a minor is a 10-day suspension or $2,500 fine.



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Shoreline City Manager's update week of 5/11/2015

Friday, May 15, 2015

Weekly Update for Week of 5/11/2015
From Debbie Tarry, Shoreline City Manager

Council Meetings

Things that happened on May 11
·         Dinner Meeting: Met with the Fire District Commissioners and the Fire Chief.  The Fire District will be having two ballot measures on the August 4th primary election.  The first is to institute a Fire Benefit Charge.  If this passes their property tax levy rate will drop from $1.50/$1,000 assessed valuation to $1/$1,000 assessed valuation.  The Fire District indicated that this would be revenue “neutral” shift if approved by voters.  The second measure is a $9.5 million 10 year capital bond.  The capital bond would include the purchase of a replacement ladder truck and rebuild of the North City fire station, in addition to several other capital items.
·         Business Meeting:
o   Proclamations: Two proclamations. Recognition of Armed Services Appreciation Day (Dwight Stevens) and Shoreline Schools Music4Life (Ken Noreen).
o   Recognition from the Housing Development Consortium (HDC): Kayla Schott-Bresler presented HDC’s Municipal Champion award to the City Council recognizing the City’s leadership in supporting affordable housing opportunities in Shoreline.
o   Adoption of Resolution No. 370 – Policy to Prohibit Discrimination on the Basis of Sex as Required by RCW 49.60 in the operation, conduct or administration of community athletic programs for youth or adults.
o   Authorized the City Manager to Execute a Contract with Herrera Environmental Consultants for Phase 1 of the Hidden Lake Dam Removal
o   Ronald Wastewater District Assumption Transition Committee of Elected Officials Update
o   Discussion of Aurora Square Community Renewal Area Public-Private Partnership Project: Right-of-way Vacation and Dedication to Transform Westminster Way N

Things coming up on May 18
·         Adoption of Resolution No. 374, Extending an Interfund Loan to the Roads Capital Fund for the Aurora Corridor Improvements Project From the General Fund: Council approved Resolution No. 362, approving a $2.5 million loan for the period of June 1, 2014 to May 31, 2015. Staff is requesting to extend this interfund loan for a period of up to one year. Construction activities for the 192nd to 205th segment of the Aurora Corridor Improvements project continue through 2015 with completion expected in early 2016. The majority of the funding sources for this segment are grants and utility reimbursements. The submittal of the reimbursement occurs within 15 to 30 days of payment of expenses each month. Grant reimbursements have been received on average within 30 to 45 days of submittal. This results in a deficit cash flow while the City waits to receive reimbursement from the granting agency.

·         Authorize the City Manager to Execute an Agreement with AltaTerra Consulting LLC for the Puget Sound Drainages Surface Water Basin Plan: The Puget Sound Drainages Surface Water Basin Plan consists of studies to assess surface water, drainage, and infrastructure conditions within the Puget Sound Drainage areas (which includes large portions of the City’s Richmond Beach, Innis Arden, and Highlands neighborhoods) and three smaller drainage areas adjacent to City boundaries: portions of the Edmonds Way, Densmore and West Lake Washington Basins. This basin plan will complete the City's drainage basin planning efforts to identify problems and develop and prioritize management actions to address drainage, infrastructure, water quality, and habitat issues.

·         Adoption of Ordinance No. 711 – New Chapter for Shoreline Municipal Code 3.65 – Collection of Debt: Occasionally, City taxpayers and customers become delinquent on payments to the City. Staff has proposed a collection process to attempt to fully collect on these overdue accounts. On April 13, staff presented proposed Ordinance No. 711 for Council discussion. The ordinance will designate that the Administrative Services Director establish, maintain, and enforce procedures for the collection of debt.

·         Discussion of Compensation and Classification Study Labor Market Recommendation: In early 2014, the City Council directed the City Manager to conduct a holistic review of the City’s compensation plan in 2015. In September of last year, Council provided direction regarding the scope of the study to include base salary compensation and classification, non-salary cash and deferred compensation and employer contributions toward health care. The consulting firm selected to conduct the study is Ralph Andersen and Associates. The project manager for the study from Ralph Andersen and Associates is Doug Johnson. On March 23rd, Mr. Johnson attended a Council Dinner Meeting to facilitate a labor market discussion in advance of conducting the compensation study. Mr. Johnson subsequently recommended a set of survey agencies to the City Manager. Mr. Johnson is joining the Council to follow up on the discussion from March 23 and review the recommended survey agencies with the Council.

Light Rail
On Thursday, May 7, the Sound Transit Executive Committee was presented a Draft Priority Projects List (PPL) for ST3 that’s designed to get the conversation started. Included was 145th High Capacity Transit (HCT) Study to examine access and connection on NE 145th from State Route 522 to Link Light Rail. The ST Board will discuss the PPL on May 28th along with plans for public engagement and outreach, including seeking input from jurisdictions. The ST Board is scheduled to refine the PPL on August 27.

This and That
·         Last Thursday the Planning Commission re-elected Keith Scully as Chairman and Easton Craft as Vice-Chair.
·         Congratulations to Martha Rose Construction who was awarded the Leader in Sustainable Building Award. http://www.kingcounty.gov/services/environment/grants-and-awards/green-globe-award.aspx
·         Mayor Winstead sent a letter to Sophia Staheli of Highland Terrace Elementary congratulating her for being selected as an outstanding patroller in Washington State and on being inducted to the 2015 AAA School Safety Patrol Hall of Fame.
·         AWC letter to the State Legislature Leadership regarding action on HB 2136, marijuana regulation and revenue-sharing.

Calendar Items
·         Spring Recycle Fest, May 16, 9 a.m. – 5 p.m., Sears’ Parking Lot
·         State of the City Breakfast, Wednesday, June 3, 7:00 a.m., Shoreline City Hall
·         Shoreline Lake-Forest Park Arts Council Gala, Saturday, June 6, 5:30 p.m., Shoreline Center


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Shoreline City Manager report - week of 4-27-15

Saturday, May 2, 2015

Weekly Update for Week of 4/27/15
From Debbie Tarry, Shoreline City Manager

Last Saturday night was the 2015 Aurora Theatre Company’s Gala. Scott Charles Francis (director of the Company) shared his vision to bring live theatre to Shoreline and eventually to have the Aurora Theatre Company be a professional theatrical company in Shoreline. Scott and his partner are Shoreline residents and they love being involved in their community. This year the Aurora Theatre Company will bring eight live presentations of Fiddler on the Roof to Shoreline – look for these community presentations on Friday and Saturday nights, July 31 through August 22. Presentations are free of charge and are held in the Courtyard at City Hall – under the stars!

There was no Council meeting this last Monday night, but we are back on schedule this next Monday!

Council Meetings

May 4
Shoreline Transportation Benefit District Meeting at 6:45 p.m.

City Council Business Meeting at 7 p.m.:
·         Adoption of Resolution No. 368 – 2016-2021 Transportation Improvement Plan (TIP): Council held a public hearing on the 2016-2021 TIP on April 13. In accordance with state law, the City is required to prepare a six-year TIP. The TIP identifies projects to meet local transportation needs, as well as projects of regional significance. Projects in the TIP can be funded and unfunded and the TIP includes the transportation projects that will be included in the preliminary 2016-2021 Capital Improvement Plan. Including projects in the TIP improves the City’s eligibility to secure grant funding. During the Council discussion on April 13, a few questions were raised including:
·         Status of Westminster Way as a Truck Route from 155th North to Aurora: Staff has previously worked with the Washington State Department of Transportation (WSDOT) and the Federal Highways Administration (FHWA) to declassify the truck route designation north of 155th. This has been approved by WSDOT and FHWA and is no longer classified as a truck route.
·         Richmond Beach Corridor and Point Wells Transportation Corridor Study: The Richmond Beach Corridor is project #17 in the TIP. The TIP scope/narrative for this project makes several references to the status of the Transportation Corridor Study (TCS) and that the list is representative and will be updated when the TCS is completed. It says, “Preliminarily identified projects are listed below.” The 2015-2020, adopted by the City Council in 2014, also included these “preliminarily” identified projects. If, in the future, the Council accepts the TCS, the TMP should be amended, and the TIP should reflect those projects anticipated to be constructed in the ensuing six years.
·         Utilize Unused Rights-of-Way and Alleys to Construct a Bicycle System, Especially in Richmond Beach as an Alternative to Having Bicycles on Arterials: Shoreline has very few alleyways. In developing the TMP, staff inventoried and field-visited all of the undeveloped rights-of-way in the city and incorporated approximately 25 in the pedestrian system plan as neighborhood connections or shortcuts. The plan also states that prior to requests to vacate rights-of-way, that they be evaluated for connectivity potential. Currently there is not a project or program to systematically implement these connections, and staff suggests they be considered as a project addition to the CIP.
·         How were the sidewalks projects chosen?: The sidewalk projects identified in Project #11 were primarily pulled from the High Priority list in the Transportation Master Plan (TMP), and then filtered by potential grant funding, other partnering potentials, or a safety need.
·         What is the status of 3rd and Richmond Beach Road intersection? In a month or so, crews will implement a split-phase signal at the intersection, which means the east movements will occur separately from the west movements, which should improve the safety of the intersection until a capital project can be funded/implemented.
·         Utility undergrounding: Staff will need to return to Council with a discussion of undergrounding challenges and approaches in order to receive direction on implementing a workable undergrounding policy/strategy.

·         Adoption of Ord. No. 715 - Amending SMC 360 Revenue Authority for the Transportation Benefit District: Council held a public hearing on this item on April 13. Ordinance No. 715 will amend Shoreline Municipal Code 3.60.030(B) to include tolling, as permitted by state law, as an additional method by which the Shoreline Transportation Benefit District may fund transportation improvements. This action does not authorize the implementation of tolling, recommend any specific type of tolling, or provide further study of tolling. To implement tolling, a number of requirements established by various state laws and the SMC must be met, including passage of a proposition at a general or special election by a simple majority of voters within the TBD.
·         North King County Mobility Coalition Presentation: Deputy Mayor Eggen and Councilmember Roberts have sponsored this Community Group presentation. Robin McClelland, a Shoreline resident, and Cameron Duncan, Mobility Coordinator, will represent the North King County Mobility Coalition. They will present the results of the Coalition's recent "Mobility Listening Sessions."
·         Discussion of the 2014 Police Service Report: The 2014 Police Service Report (PSR) is an annual police report presented by Shoreline Police command staff to the City Council. The report contains information on crime statistics, police data, and cost comparisons to other police agencies in the region.
·         City Council Goal #5 Update - Safe Neighborhoods/Safe Community: This item updates the City Council on work done in 2014 in response to Council Goal #5: "Promote and enhance the City’s safe community and neighborhood programs and initiatives." At the City Council's Annual Strategic Planning Workshop, staff provided a high-level summary of action taken on work plan items relating to this goal. This update provides additional detail and takes a special focus on activities that build and strengthen connection between the City and the Shoreline community.

Legislative Update
Last week ESSB 5048 (water-sewer assumption bill) passed and was sent to the Governor for signature. The primary provisions of the bill include:
·         Makes resolutions/ordinances adopted by city legislative bodies to assume jurisdiction of all or part of a water-sewer district subject to referendum by the voters in the area subject to the assumption. (There is no retroactive application in the adopted version of the bill.)
·         Established requirements and provisions related to the referendum process.
·         Exempts full or partial assumptions from being subject to a referendum if the assumption occurs through a contract or an interlocal agreement between the city and the district.
·         Provides that resolutions and ordinances adopted by city legislative bodies to assume jurisdiction of all or part of a district may not take effect until 90 or more days after their adoption.

SB 5052 (bill regulating medical marijuana) was also sent to the Governor for signature. The primary provisions include:
·         Liquor Control Board is renamed to the Liquor and Cannabis Board (LCB).
·         Medical use of marijuana is regulated through the structure provided in Initiative 502.
·         A medical marijuana authorization database (database) is created. Qualifying patients and designated providers who do not sign up to the database may grow marijuana for their medical use but are limited to four plants and 6 ounces of useable marijuana and are provided an affirmative defense to charges of violating the law on medical use of marijuana. Qualifying patients and designated providers who do sign up to the database may grow up to 15 plants for their medical use, are provided arrest protection, and may possess three times the amount of marijuana than what is permitted for the recreational user.
·         LCB can issue a medical marijuana endorsement to a marijuana retail license. LCB may issue the endorsement concurrently with the retail license and medical marijuana–endorsed stores must carry products identified by DOH as beneficial to medical marijuana patients. DOH must also adopt safe handling requirements for all marijuana products to be sold by endorsed stores and must adopt training requirements for retail employees.
·         LCB must reopen the license period for retail stores and allow for additional licenses to be issued to address the needs of the medical market. LCB must establish a merit based system for issuing retail licenses. First priority must be given to applicants that have applied for a marijuana retailer license before July 1, 2014, and who have operated or been employed by a collective garden before November 6, 2012. Second priority goes to applicants who were operating or employed by a collective garden before November 6, 2012 but who have not previously applied for a marijuana license.

This and That
·         Council candidate orientation. Assistant City Manager John Norris and I will host a Council Candidate orientation on Thursday, June 4 from 6:30 to 8:00 p.m. at City Hall. We will be contacting all Council Candidate’s to reserve this time. The orientation is to share information regarding major City projects, general City operations, campaign sign regulations and to respond to candidate questions.
·         The Washington Finance Officers Association has awarded the City's Administrative Services Department up to $5,000 to go towards hiring a college intern. The intern will assist in documenting policies and procedures along with a variety of other tasks related to the 2016 budget process and the 2014 financial audit.
·         Seashore Enterprises dba as 365 Recreational Cannabis at 17517 15th Ave NE Suite 202 has received approval from the Liquor Control Board (soon to be named the Liquor and Cannabis Board) for a marijuana retailer license.
·         New business licenses issued in March. A total of 152 new licenses issued with 73 physically located in Shoreline.

Calendar Items
·         Million Step Challenge Kick-Off, Paramount School Park, Saturday, May 2 at 9:00 a.m.


·         Shoreline Historical Museum's new exhibit: "Shoreline: City with a Past, City with a Future." The opening will take place on Saturday, May 2 at 1:00 pm



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Shoreline City Manager: Update for week of 4/20/2015

Friday, April 24, 2015

From Debbie Tarry, Shoreline City Manager

Weekly Update for Week of 4/20/2015

A few quick celebrations before the update!
·         Yesterday the Sound Transit Board made their final project selection for the “Lynnwood Link” extension.  This is the extension that will bring two stations to Shoreline – at 145th and 185th.  The final project selection included a preference to keep the parking garage at the 185th station on the west side of I-5.  The Sound Transit Board also adopted an amendment that clarified their commitment to partner with local jurisdictions with stations to make sure that there is adequate pedestrian, bike and vehicle access within the ¼ mile area around each station.
·         Late last week the State House of Representatives included $25 million for the 145th/SR 523 Corridor improvements in their recommended transportation budget.  Now we hope that the Senate will concur and include the final transportation budget!  Representatives Kaggi, Ryu, and Clibborn were instrumental in getting this included in the House budget.

Council Meetings

April 13 Follow-Up
·         Ordinance No. 711 - Debt Collection: Councilmember Roberts requested a copy of the City’s current Policy and Procedure for debt collection.

April 20  - Business Meeting
Council Approved the following:

·         Authorized the City Manager to sign a Cooperative Joint Agreement with the Washington State Department of Social and Health Services (DSHS) for Patrol and Emergency Police Services.  This agreement provides that DSHS will pay for 50% of the cost of new police officer in return for that officer spending approximately 20 hours a week of dedicated campus patrol and response services to the DSHS-operated Fircrest School in Shoreline.
   
·         Adopted Resolution No. 372 - Repealing Post-Issuance Tax Compliance Policies for Tax-Exempt Bonds Adopted in Resolution No. 308 and Approved the Revised Policies

·         Adopted Ordinance No. 709 – 2015 Budget Amendment – This amendment included establishing a 2015 Parks, Recreation, and Cultural Services Extra-Help Pay Schedule; funding for a new police officer with approximately 50% of their time dedicated to patrol and emergency police services to the Fircrest School and 50% of their time providing jail transport services; additional funding related to the light-rail station sub-area planning processes; increased funding to acquire a asphalt patching machine; and increased funding for a few capital projects including the Einstein Safe Routes to School sidewalk project, Surface Water Green Works Projects, and the Puget Sound Drainage Basin Plan.

·         Adopted Ordinance No. 708 Amending the 2015 Budget for Uncompleted 2014 Operating and Capital Projects -

·         Held a Public Hearing and Discussion on Ordinance No. 715 – Amending the Shoreline Municipal Code Section 3.60 Revenue Authority for the Transportation Benefit District (Tolling) - This was a public hearing on changing the municipal code related to the TBD's ability to collect tolls. Adoption of the Code amendment does not enact tolls; this just provides for the ability to do so as is already outlined in state law. The item will be brought back for Council adoption on May 4.

·         Adopted a Resolution to Transfer Fiber Optic Franchise Agreement to Zayo from Abovenet - This Resolution changes control of this fiber optic franchise from Abovenet to Zayo following Zayo's purchase of Abovenet.

·         Discussed the 4th Quarter Update Financial Report and 2014 CIP Update: The highlights include that we exceeded our ten-year financial sustainability goals for 2014!  The 10 Financial Sustainability Plan (10YFSP) included targets of annually collecting 101% of the budgeted revenue and only spending 98% of the budgeted expenditures.  In 2014, we collected 104.6% of the budgeted revenues, about $1.6 million more than expected, and we expended approximately 95% of the adopted operating budget, or approximately $1.8 less than originally planned.  As a result – $3.4 million was added to the City’s reserves.  It is likely that some of this increase in reserves will be used to increase our grant-match fund and to help fund some key capital investment projects.   

April 27 – Meeting Cancelled

Shoreline Community College (SCC) Meeting

Last week, Mayor Winstead and I met with the College President, members of the SCC Foundation, the School District Superintendent and the President of the Shoreline Public School Foundation to discuss SCC’s plans to kick-off a strategic planning process and their plans to “modernize” some of the interiors of their facilities. In conjunction with the recent kick-off of their Shoreline Scholars (2 Year Full-Ride Scholarships), they are looking for opportunities to heighten the awareness and presence of the college in the Shoreline community.


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Shoreline City Manager's report week of April 6

Friday, April 10, 2015

Shoreline City Manager's report
From City Manager Debbie Tarry

COUNCIL MEETINGS

April 6
·         Dinner Meeting
o   Executive Session - Potential Litigation.
·         Business Meeting
o   Proclamation of Earth Day – Rika Cecil, the City’s Environmental Program Coordinator, accepted the proclamation and provide a quick plug for the City’s Earth Day Event at Central Market on April 18.
o   Council Reports – During Council reports, the Mayor presented outgoing Public Works Director Mark Relph with a framed letter the Council signed thanking him for his 8+ years of service to the City. It was Mark’s last Council meeting as his last day with the City will be Friday, April 10.
o   Consent Calendar: Adoption of 2015-2017 City Council Goals
o   Execute Contract for Construction of the Einstein Safe Routes to Schools Project: This project will construct two sidewalk routes in the vicinity of Albert Einstein Middle School. The final design of the project was completed in January 2015. As part of the 100% design, the design consultant provided an updated engineers estimate that was approximately $95,000 (16.4%) higher than the 60% estimate and exceeded the project budget. Staff thoroughly reviewed and analyzed the cost estimate to understand the reasons for the increases and alternatives to reduce costs. The analysis broke cost impacts into 3 categories: 1) scope changes after 60%; 2) design advancement; and 3) consultant omissions in the 60% package. The primary scope change was a revision to the curb location on 5th Ave NW. This change was made to reduce impacts to the adjacent property owners. Eliminating this scope change would have required some redesign at an additional cost and would have disappointed property owners. The remainder the elements in the scope are essential requirements of the grant and cannot be reduced or eliminated. Based on the bid results, the project needs an additional $118,000 over the current budget of $569,428, for a total project budget of $687,428. Staff recommends that the additional funding needed for this project come from the available fund balance in the Roads Capital Fund. The construction contract, which Council is being asked to take action on, totals $467,651. The budget amendment staff report that will also be discussed on the 6th will include the additional $118,000 Roads Capital Fund dollars.
o   Appointment of Parks, Recreation and Cultural Services/Tree Board Members: Council appointed the following candidates to the PRCS/Tree Board: Cindy Dittbrenner, William Franklin, Katie Schielke.
o   Discussion of Parks, Recreation and Cultural Services Extra-Help Pay Schedule: During the 2015 budget review process the City Council asked about compensation for Extra Help staffing. The Parks, Recreation, and Cultural Service (PRCS) Department, in consultation with Human Resources, conducted a review of the work done by its seasonal and variable hour Extra Help personnel looking at the level of responsibility of each classification and has developed an Extra Help Pay Schedule for those staff that provides equity and consistency across all job classifications. It establishes the current Washington State minimum wage rate of $9.47 per hour as the base of the pay schedule.
o   Discussion of Ordinance No. 708: Council reviewed the recommended 2014 “carry-over” budget items. The carry-overs are for operating and capital projects budgeted in 2014, but were not completed during that time.
o   Discussion of Ordinance No. 709: Council reviewed recommended 2015 budget amendments for items that were not known or planned when the City Council adopted the 2015 budget. As noted above, included in this amendment are the resources for the Einstein Safe Routes to School Project and the 2015 impacts of the PRCS Extra Help Pay Schedule.
o   Discussion of Resolution No. 372: Repeals post-issuance tax compliance policies for tax-exempt bonds that were adopted in Resolution No. 308 and approves revised policies.

April 13
·         Dinner Meeting
o   Community Partners Update – Council will hear from the Shoreline Lake Forest Park Arts Council, Shoreline Historical Museum, and Kruckeberg Botanic Garden Foundation on their 2014 activities and forthcoming 2015 events and programming. We will be joined by the Executive Directors of our partner organizations (Fred Wong, Vicki Stiles, and Brianne Zorn respectively), and potentially the Chair’s of their Boards.
·         Business Meeting
o   Proclamation of Volunteer Week
o   Consent Calendar – Adoption of Ord. 710: Franchise Agreement with Astound Broadband.
o   Consent Calendar – Authorize the City Manager to Execute a Contract Maquam Consulting for implementation of SharePoint. This expenditure was approved in the 2015 budget; this is authorizing the consultant contract.
o   Public Hearing on the Transportation Improvement Plan (TIP). Cities are required to prepare and adopt a six-year transportation plan. State law requires that the City hold at least one public hearing on the TIP. The six-year TIP includes transportation projects, such as road and bridge work, as well as new or enhanced bicycle or pedestrian facilities. Through development of the TIP, the City prioritizes these funded and unfunded transportation needs. Project descriptions, costs, funding options and the project status are identified for each project in the TIP. The TIP is prepared and presented to Council in advance of the Capital Improvement Plan (CIP). The policy direction provided through adoption of the TIP is used to identify transportation projects for inclusion in the CIP. The City Council will hear an update on the CIP on June 8, 2015 and then review the City’s proposed six-year CIP as part of the 2016 budget process later this fall. Following the Public Hearing on the 13th, Council will have an opportunity to discuss the TIP. The TIP will be brought back for Council adoption on April 27.
o   Discussion of Ord. No. 711 – New Chapter for Municipal Code – Debt Collection. The City has never had a formalized policy on debt collection or officially used a collection agency to collect outstanding debt. Adoption of this Code would provide for that. This is a discussion item on the 13th and is scheduled for adoption on May 4.
o   Executive Session – Potential Litigation.

April 20
·         No Dinner Meeting
·         Business Meeting
o   Public Hearing and Discussion to Amend SMC 3.60 Revenue Authority for the Transportation Benefit District (Tolling)
o   Adoption of Resolution to Transfer Fiber Optic Franchise Agreement to Zayo from Abovenet
o   Discussion of Ordinance No. 703 – Westminster Vacation
o   Discussion of 4th Quarter Update Financial Report and 2014 CIP Update

Final Vote Tallies from 185th Station Subarea Adoption on March 16
For clarification, City staff put together a matrix showing the final votes on the three ordinances Council adopted on March 16 for the 185th Light Rail Station Subarea.

This and That
·         Letter from 2nd State District Representative JT Wilcox regarding an update on HB 1223, which the City supported.
·         Here is a link to the Housing Development Consortium’s webpage regarding the City’s incentive zoning as part of the 185th Light Rail Subarea Plan adoption: http://www.housingconsortium.org/2015/03/31/incentive-zoning-in-shoreline.
·         The Association of King County Historical Organizations (AKCHO) is honoring Vicki Stiles at their annual awards event on April 28 at the Museum of History of Industry. Vicki will be recognized as the winner of the Willard Jue Memorial Staff Award. http://www.akcho.org/akcho-annual-awards-program-honors-efforts-throughout-county. Congratulations to Vicki!




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